Kayla Abrahamson, owner and operator, of Kayla’s Kids Child Care has authored the policies listed in this handbook. They are in accordance with the State and Local Child Care regulations. For our child care arrangement to be successful, the following items are necessary to assure that there are no misunderstandings between either party. Each family should be aware of the requirements and understand that they must be carried out in a business-like manner. The policies and financial commitment along with any accompanying contracts will become effective upon mutual acceptance by the Parent/Guardian and Kayla Abrahamson, Child Care Provider. Any questions or concerns about the policies should be addressed prior to entering into an agreement with Kayla’s Kids Child Care.
About Our Day
I believe that children learn best through play and benefit from a structured yet flexible schedule. I want your child’s experience at child care to be a positive one! Along with having fun, I strive to create a learning environment in my home. My child care is a multi- age group. My preschool activities target the age of 2-5. These structured activities include circle time, calendar, story, songs, letter of the week, shapes, numbers, weather, crafts, and group activities. Preschool time will be conducted while infants are taking a morning nap. During the summer months, we spend our time outside weather permitting. During free time there are many opportunities to learn and grow.
Daily Schedule- This is how our day typically goes however nothing is set in stone, and several things can change the schedule for the day!
7:00-8:00- arrival, cartoons, free play
8:30-9:30- breakfast clean up, potty & diapers, free play, bottles & naps for infants
9:30-11:00- Preschool and/or outside play
11:00- 11:30- prepare lunch, wash hands, clean up toys
12:15-12:30- lunch clean up, potty & diapers, story time, infant’s bottles
12:30-3:30- Nap/Rest time
3:30-4:00-beds away, potty & diapers, snack
4:00-5:00- outside play & free play while children are getting picked up
POLICIES & GUIDELINES
Before I can provide child care for your child(ren), I MUST have all the following forms completed, signed, and returned to me:
o Parent/Provider Policy Handbook
o Financial Contract
o Liability Insurance Form
o Emergency Plan
o Food Program Form
o Auto Pay set up
o County Packet which includes:
§ Admission & Arrangement Form
§ Immunization Form
§ Emergency Authorization Form
§ Permission to Administer Form
§ Reporting Policy for Licensed Childcare Program
License - I am licensed under the State of Minnesota with a C2 group family child care license that allows me to care for up to 12 children. A complete copy of the rules and regulations is available to you for review upon request. Child care is provided from infancy (3 months) to the beginning of summer before child starts kindergarten.
Hours/Availability- Child care is open from 7am-5pm, Monday through Friday, all year round. However, each family has contracted hours with in the business hours. I plan my family’s activities around your contracted hours.
Open Door Policy - My child care maintains an open-door policy during the business hours. Open door policy does NOT mean the doors will always be kept unlocked. It is extremely important to keep the doors locked for the safety of the children, myself, and my home. The doors will be unlocked during drop off times (7am-8am) and pick up times (3:30pm-close).
Arrivals/Departures - It is normal for some children to have difficulty separating from their parents. Please make drop offs brief because the longer you prolong the departure, the harder it gets. Many times, the child has stopped before you even leave the drive way and they are ready to get involved in play. Children are not allowed to be outside or outside of the fence without myself or a parent. At times parents leave their vehicles running to keep them warm/cool. Please do not allow your child to enter a running vehicle with out you… it is an accident waiting to happen. If someone other than parent/guardian will be picking your child up, please let me know. In the case of legal custody issues, I would need a copy of court order indicating the parent who has legal custody, as well as visitation schedule. Please have your child dressed and ready for the day. Remove your child’s shoes at the door.
Food Program/Meals - I am a participant in the food program. Breakfast is served at 8:00am. Lunch is served at 11:30am. Afternoon snack is served at 3:30pm. Meals are served family style. This allows your child to choose what to eat and how much to eat. I encourage the children to try the food that they take but will not force a child to eat it. If your child has any food allergies, please make sure I am aware of it. No special meals/beverages will be served/prepared unless medically necessary and indicated by a doctor’s written statement. If I am unable to accommodate the diet restriction, you will be asked to provide meals for your child while at child care. If your child will not be in attendance for a meal, please let me know so I can plan accordingly.
Nap/Quiet Time - Nap/Quiet time is from 12:30-3:30pm each day. All children are required to rest quietly and/or nap in their beds during this time. Our days are busy, and most children are ready for rest after lunch. Infants & toddlers sleep in a pack-n-play. Older toddlers (when ready) and preschoolers sleep on cots with bedding. To ensure all children get their needed rest, I prefer to avoid any drop offs or pickups during this time.
Attendance- If your child will not be attending child care or your normal daily schedule will be different, please notify me as soon as possible. This includes sick days, doctor/dentist appointments, late arrivals, early pickups, and if your child will be missing any meal times. Changes in schedules and routines can upset young children unless they are made aware of them. Please keep in mind that a schedule change for you also means changes for all of us. If it is 30 minutes past your scheduled drop off time, and I haven’t heard from you, I will call or text regarding your child’s attendance for the day.
Family Matters/Communication - Good open communication between parents and myself is very important. I ask that you talk with me about any changes in your home. Events at home often reflect on your child’s behavior at child care. Please let me know of any such events, so I can better comfort your child, offer my assistance, and handle the situation better. Sensitive issues should be discussed either by phone, letter or email. If you would like to set up a time outside of regular child care hours to discuss in person, arrangements can be made.
Parties- Special parties are planned through out the year for holidays and birthdays. When it is your child’s birthday feel free to bring in a special “treat” to celebrate! I will let you know if there are any allergies. I will host a Family Christmas party each year. Santa comes for a visit and the children have a $15 gift exchange. Participation in the gift exchange is optional.
Share Days - Occasionally, we will have a share day. These dates will be listed in the newsletter and calendar. Your child will be allowed to bring an item from home to share for the day. Small items, that are a choking hazard will not be allowed. Please note: I am not responsible for items broken or lost.
Television Use - TV is limited during the day. It may be on during arrival in the morning, before breakfast. All programs are educational and/or appropriate for young children. Occasionally, we will have “Movie Day” and will enjoy a movie.
Substitutes– In addition to taking vacation days, I have hired a qualified substitute, for appointments or other commitments I may have during the day. Except under emergency circumstances, I will always notify you in advance when I plan to have a substitute. All substitutes have current background checks, SUIDS/AHT, First Aid. CPR, & 16 hours of on going training each year.
Pets - We have two dogs, Oscar and Duke. Oscar is an older cocker spaniel and is mostly deaf. He spends his day upstairs, away from the children. Duke is a chocolate lab. Duke spends time upstairs and occasionally downstairs under supervision with the children. Both dogs do enjoy outside time with us. We also have an outdoor cat, Mel. All pets are up to date with vaccines.
Discipline- I maintain a positive discipline policy, which focuses on prevention, redirection and consistency. Discipline is handled according to the age of the child. These methods may be used for discipline: encourage the children to solve their problems, intervention and discussion, re-direction to another play area or activity, loss of privileges, time- out. Corporal punishment such as hitting, or spanking will never be used as a form of discipline.
Cleanliness/Hygiene- Children’s hands are washed before and after meals, after outside play and after using the bathroom. Paper towels are used for drying hands. Diaper areas are disinfected after each use. All bedding is washed weekly or more frequently if needed.
Newsletter & Facebook- You will receive a monthly newsletter & calendar during the school year, as well as a “summer” newsletter, to keep you updated on what’s happening at child care. Please take the time to read it so you or your child do not miss out on something. There is also a private Facebook group for “Kayla’s Kids” families. You will get an email invitation to join the group once your child is enrolled. You are welcome to invite grandparents to join the group.
Liability Insurance- I carry a Child Care Liability Insurance policy through West Bend Mutual Insurance.
Emergency Plan- Each child will have an emergency plan on file as well as an electronic copy for parents. General emergency plan will be posted near the front door. Emergency plan will also be placed in the emergency bag.
Fire & Storms- Fire drills and severe weather drills are conducted on a regular basis. Fire extinguishers are available and checked annually. Smoke detectors and carbon monoxide detectors are located on all levels of the child care.
Discrimination- I will not discriminate based on race, creed, color, national origin, religion, disability, or sex.
Mandated Reporter- I am required by law to report any sign of neglect or abuse of the children and will do so promptly. This includes failure to place child in a car seat.
Drug and Smoking- Smoking is prohibited in the child care home. If I am required to take a prescription or over the counter medication that interferes with my judgement or ability to care for the children, I will close for the time frame that I will be on the medication. It will be the parent’s responsibility to arrange for alternate childcare. I prohibit anyone who is caring for the children to be, in any manner, under the influence of a chemical that may impair their ability to provide care. All helpers and substitutes will be notified of this policy.
Transportation- The parent is responsible for transporting the child to and from child care. Occasionally, I may transport the children for field trips, to the park, or any other activities. I have been trained in car seat safety. Car seats will be provided by the parent.
I, the parent, agree to the transportation of my child in the provider’s vehicle.
Parent Signature _________________________________________________________
Photo Release- Children will be photographed daily during child care hours, field trips, or any other activities. Please check one and sign below for photo release
€ I DO NOT give permission for my child’s photos to be used for promotion of child care services and/or posted to the private Facebook group.
€ I DO give permission for my child’s photos to be used for promotion of child care and/or posted to the private Facebook group.
Parent Signature _______________________________________________________
Physical Contact- Children need nurturing adult physical contact for their care and healthy development. This contact will be as follows:
· Nurturing: This includes hugs, non-intimate kisses, hand holding, cuddling, and back rubbing. This type of contact is never made against the expressed wishes of the child.
· Safety and Guidance: This includes restraining child from harmful situations, separating physically conflicting children, directing child by leading or guiding them, and administering first aid to injuries.
· Hygiene: This includes hand and face washing, bathing when necessary, assisting in bathroom duties, examining rashes or unusual marks, nose wiping and assisting with clothing changes
It is normal and healthy for children to express affection with their peers. This includes hugs, non-intimate kisses, hand holding, cuddling. I encourage that this type of contact never be made against the expressed wishes of the other children.
What to bring to Child Care- You are responsible for providing the following items for your child:
· If needed Diapers (NO pull-ups)
· diaper rash ointment
· all children need 2 changes of clothing appropriate for the season
· winter clothing for outside play during colder months
· swim suits for outside play during warmer months
What Not to Bring to Child Care- For the safety of all children the following items are not allowed at child care:
· diaper bags and/or back packs
· toys from home
· food, candy, or gum
The only exception to this will be on birthdays or holidays when a “treat” has been pre-approved.
My Expectations- Don’t expect my home to be spotless! We have fun and play during the day and it can get messy! With fun and playing also comes messy children! Children should wear “play” clothes that are OK if they get dirty (because they will get dirty!). Please treat my profession, my family and my home with respect. Please do not be late picking your child up! My family has many evening obligations that usually begin directly after child care and I plan according to your child’s scheduled hours.
Health & Illness Policy
Your Sick Child- I understand it is difficult to take time off from work when your child is ill, so I am willing to care for mildly ill children. If your child is too sick to play and participate in normal activities, if you question whether your child should attend child care, or you must give them over the counter medications (Tylenol, etc.) to help them feel better then they are not well enough to attend child care. Masking your child’s symptoms with over the counter medications and bringing them to child care is prohibited and could result in immediate termination. I will call and/or text you should your child become ill while at child care. I expect child to be picked up with in the hour. Your child will be “secluded” from the rest of the children until they are picked up.
I prohibit the attendance of any child with the following symptoms:
· Fever (100* or higher)- child must be fever free for 24 hours without medication
· Vomiting or Diarrhea- child must be symptom free for 24 hours
· Bronchitis/uncontrollable cough
· Head Lice
· Strep Throat
· Any illness treated with an antibiotic (including ear infections)
· Pink Eye or eye discharge (green or yellow in color)
· Communicable Diseases- chicken pox, measles, mumps
· NO EXCEPTIONS!!
· Child will be excluded for symptoms and not the cause.
If your child is seen by a doctor and is diagnosed with an illness or contagious disease you are required to notify me as soon as possible (within 24 hours).
Medications- I can administer prescription medications only with the authorization of a doctor. The medicine bottle with child’s name and current information constitutes as written permission. You will be asked to complete a parental permission to administer medication form. Medicine must be given directly to me to be placed in a safe place.
Immunizations- All children admitted into this child care must be current with their immunizations. Current records must be kept on file for your child. Please provide updated information as soon as your child’s record changes.
Medical Emergencies- If a minor injury occurs, your child will receive the appropriate first aid. If serious injury occurs that I feel is an emergency, I will contact you immediately. If necessary, your child will be transported by ambulance to the nearest hospital for care.
Potty Training Policy
When you feel your child is ready to begin potty training, I ask that you begin this process at home over a long weekend. Once you feel that you have a good start at home, I will follow through and encourage your child while they are at child care. Potty training takes a lot of work and patience on your part and my part. It is very important to wait until your child is ready!
Signs of readiness:
· Child is consistently dry after nap
· Child can remove pants and sit on the toilet with little assistance
· Child can verbalize their need to use the bathroom
· Child recognizes when they are wet or soiled
Please keep in mind that the activity level at child care can distract your child from responding to the urge to use the toilet. For sanitary reasons, I will continue to use diapers or training pants (thick 5-ply type with plastic cover) until your child has been accident free for two weeks. NO pullups. Diapers will be used during naptime until I feel your child no longer needs them. Do not bring your child in panties or underwear until he/she has established very good control. Your child must be dressed in “user friendly” clothing during this time. The best to use is shorts or pants with elastic waist. No tight fighting bottoms, snaps, zippers, overalls or dresses. Your child will feel a sense of accomplishment from being able to pull their pants up and down by themselves. Your child will be reward for using the toilet. Typically, with stickers on a potty chart. Once that is filled they will be allowed to choose a prize from the prize box. When potty training at child care, your child will use the toilet. Child size potty chairs will not be used for sanitary reasons.
During this time, you will need to provide the following:
· 4 complete changes of clothing, including socks
· 4-6 training pants (5-ply with plastic cover)
· Diapers if needed for naptime
We need to work together and have open communication during this exciting time in your child’s life!
These policies are for infants under 12 months.
Sleeping Arrangements- Infants will be placed on their back to sleep. Nothing is allowed in bed with them. There will be no form of blankets, stuffed animals, or swaddling. Infants cannot wear bibs, clothing with hoods, jewelry, or anything else that is a choking or strangulation hazard. Infants will not be allowed to sleep in a car seat, rock-n-play, bouncy seat, swing, etc. If your child falls asleep while in one of these items, they will be moved to their bed. Infants are not rocked to sleep. They are laid in bed while still awake and allowed to settle themselves for sleep. Please do not allow your infant to sleep in anything but a flat crib/pack n play at home, as I am unable to provide a different sleeping environment at child care. The risk of SUIDS (previously known as SIDS) increases by 20% when a child switches between safe sleep arrangements and unsafe sleep arrangements (co-sleeping, sleeping with blanket/toys, etc.) between home and child care. If safe sleep arrangements are not being followed at home, I have the right to immediately terminate care. _______________ Parent Initials
Feeding- I will provide Kirkland formula with Iron (Costco brand). If you choose to use a different formula, it will be your responsibility to provide that brand. Formula or breast milk will be given until your infant turns one year old. Infants are introduced to a sippy cup around 6- 8 months depending on the child.
Breastfeeding- I will encourage and support a mother who continues to breastfeed her infant once returning to work. It is VERY important that your infant has been given a bottle by someone other than mom (approximately once a day) prior to their first day of child care. If infant is not taking a bottle, they are not ready for child care. All breast milk should be in a tightly sealed bottle or bag. All milk must be labeled with child’s name, date, and amount of milk. Storage bottles will be rinsed out and sent home at the end of each day. You will need to provide enough milk for the day and frozen milk to be left at child care.
Baby Led Weaning (BLW)- Baby Lead Weaning is a natural choice for introducing solids. Infants will only be given formula or breast milk until 6 months of age. BLW will be introduced to your infant between 6-8 months of age. Infant must be able to sit without support, has lost the tongue thrust reflex (pushing solids out of mouth), has developed fine motor skills to self-feed, shows interest in meal time. BLW allows infant to self-feed finger foods, instead of purees and infant cereals fed with a spoon. BLW puts infant in charge of what and how much they consume. Infants will be encouraged to join during meal times.
What to Bring- You will need to supply the following items to be kept at child care:
Full pack of diapers
2 bottles & nipples
2 changes of extra clothing
Diaper bags are not permitted to and from childcare.
I (parent) hereby acknowledge that I (parent) have read and understand the conditions stated in the Kayla’s Kids Parent/Provder handbook and I (parent) agree to abide with the policies and requirements.
I (parent) understand that this is a legal and binding contract between our family and Kayla Abrahamson, Kayla’s Kids Child Care.
Parent/guardian signature Date
Parent/guardian signature Date
Provider signature Date
Kayla’s Kids Child Care Financial Contract
Name and Birthdate of child(ren) enrolled:
Contracted Hours of Care:
Drop off time:____________ Pick up time:_____________
Days: Monday Tuesday Wednesday Thursday Friday
Daily Rate $___________ (3 day minimum, with set days)
Deposit/Holding Fee: $_______________
Holidays: regular pay
Child’s Vacation/Absent Days: regular pay
Provider Vacation Days: regular pay- 15 days per year (Sept-Aug)
Professional/Office Days: regular pay- 5 days per year
Emergency/Medical/Funeral Days: regular pay- 3 days per year- only if needed
Provider Sick Days: No payment required
Child Care Fees- Your child care fee is not based solely on the care provided to your child. It is also based on the age of your child, the number of hours care is needed, and any costs associated with running my child care. These expenses include but are not limited to: curriculum, craft supplies, food, training, taxes, insurance, licensing fees, substitute fees.
Contract Hours- Hours of care during business hours are contracted on an individual basis depending each family’s working hours. Each family has contracted hours within the business hours.
Payment of Child Care Fees- Child care fees are to be paid in advance of the care provided. All payments will be made using an automated banking system. If your payment is returned for NSF, you will be charged a $40 NSF fee. Late fee of $10 per day will be applied if not paid.
Collections- In case of nonpayment, parents will be responsible for all associated collection costs, including bank charges incurred by the provider as a result of returned payment due to NSF, any charges associated with small claims court, payment for substitute to allow provider to appear in court and any other associated costs to collect the unpaid child care fees.
Early Drop Off/Late Pick Up- Fees of $15/child in 15 minute increments will be assessed before/after the contracted hours. My time with my family is important. Habitual early drop off and/or late pick up will be grounds for immediate termination.
Holidays & Closures- These days are considered paid days
· New Years Eve- closing @ 12:30
· New Years Day
· Presidents Day
· Easter- Monday Following
· Provider Appreciation Day (Friday before Mother’s Day)
· Memorial Day
· 4th of July
· Labor Day
· Thanksgiving Day & Friday after
· Christmas Eve
· Christmas Day
If the holiday falls on a Saturday child care will be closed Friday. If the holiday falls on a Sunday child care will be closed Monday.
Days Your Child is Absent- You are responsible for payment on any day your child is absent from child care. Payment will be equal to the normal daily/weekly rate. Please notify me of any days your child will be absent.
Provider Vacation Days- I have 15 vacation days per contract year, September 1st- August 31st. You will be informed with a minimum 2 week notice which days will be taken as vacation days. It will be your responsibility to arrange alternate care in my absence.
Provider Sick Days- If I am ill (or my children) and unable to provide care for your child, I will contact you as early as possible. You will be responsible for alternate care. You will not be responsible for payment for my sick days. If your payment has already been made, you will be credited accordingly.
Office & Professional Days- I will have 5 days for office and professional days. These days will be paid days. I will take 4 days, typically, each quarter, for office days. These days will be used to complete the needed licensing paperwork, food program paperwork, and any tax or bookkeeping. I may also use 1 day for professional early child development conference.
Maternity Leave- Each family has different needs and desires when it comes to deciding the length of maternity leave following the birth of a new addition to your family. When that time comes, it will be necessary to discuss your plans and options with me. My ability to have or hold an opening for your newest addition will depend on my business demands and licensing capacity. If an opening is available, a deposit/holding fee will be due to hold the infant spot. This fee will be forfeited if the infant is never placed in the child care. Weekly minimum payments for older siblings already enrolled must be made during the maternity leave to guarantee both spots. Days that older child will not be attending must be scheduled in advance.
Benefit Forms & Tax Reporting- If you participate in a flexible benefit program for child care reimbursement through your employer, please provide me with the necessary form. Make sure you have your portion completed. I will only complete forms and receipts for child care funds already received by you. Please allow at least one day for me to complete my portion. Each family will receive a W-10 form in January for the amount they paid for child care the previous year. A copy of each form will be kept for my records. If you need a duplicate copy for your records, there is a $5 fee for each copy.
Questions or Concerns- If at any time you have questions or concerns, please feel free to discuss them with me. I will do the same with you. I welcome feedback, questions, or discussion of any kind that will assist in a positive outcome for your child. Sensitive issues should not be discussed in front of your child, the other children or other parents. Please call or email me or we can schedule a time to discuss these matters.
Changes- I reserve the right to make changes in the child care environment without advance notice to the parents, as long as any changes remain within licensing regulations. I will inform you in advance of any changes/variances to my licensing capacity. This policy agreement is subject to change with a 2 week notice. A copy of this policy is given to each family for future refence. Additional copies will be available for $5 each. Anytime a change is made each family will be given a new copy of the policy agreement. Once a new copy is distributed, all previous forms will become obsolete.
Termination Process- This contract may be terminated by parent(s) or provider by giving a 2 week (10 business days) written notice and payment by the parent for the 2 week period, whether or not your child is brought to child care. If you choose to leave before the 10 days are up, you are still responsible for payment of the full 10 days. This 10 day notice does not include, weekends, holidays, vacation days, or sick days. I reserve the right to give immediate termination notice for failure to follow policies or extreme circumstance that affect the well being and safety of the children in my care, my family, or myself.
I (parent) hereby acknowledge that I (parent) have read and understand the conditions stated in the Kayla’s Kids Child Care Financial Contract and I (parent) agree to abide with the policies and requirements.
I (parent) understand this is a legal and binding contract between Kayla Abrahamson, owner of Kayla’s Kids Child Care, and our family.
Parent signature Date
Parent signature Date
Provider signature Date